May 6, 2009 Minutes

Minutes for St. Joseph School PTF Meeting

Attendance: Officers: Sheila Elser, President, Stacy Collins, Vice-President, Paula Waller, Treasurer, and Mary-Pat Davitz, Secretary. Teachers Representative: Miss. Toni, Principal: (not in attendance), Fr. Mark and various members and committee chairs.

Call to Order: The meeting was called to order by Sheila Elser, President at 6:35 pm. Fr. Mark offered the opening prayer.

Secretary’s Report: Secretary announced minutes from last meeting as posted on the website – no exceptions to posted minutes were noted. Secretary announced a vote on proposed changes by update the by laws as announced and circulated at the last meeting and posted on the website. Discussion of method of posting vs. sending forms for various communications followed. It was noted that all information is available in printed form if anyone requests it and that sending all communications in printed form is not practical or necessarily productive. Fr. Mark noted that the school is considering more email communications replacing brown envelopes. PTF will continue to post information on the website and will consider most effective means to communicate with members including email links to website information or email forms. Discussion returned to the proposed changes to the by laws and a few questions regarding specific changes were addressed. Members unanimously voted to accept the revised by laws.

Treasurer’s Report: Paula presented her report on the general checking account (see attached separate report). There was a question regarding spirit wear checks from November / December deposited in May which Paula stated she had just received as the checks were misplaced by the former spirit wear committee head. Question was asked if there are any required reports or forms that committees use to insure that fundraisers are reconciled and monies are deposited as soon as possible. No specific requirements exist.

Principal’s Report: Fr. Mark noted the Principal’s Report submitted by Mr. Hodapp including May dates and added a mandatory meeting for all parents to discuss the upcoming school year on May 17th following the 10:00 am mass. Fr. Mark also requested $15,000 from the dinner auction profits to cover the 2009/2010 budget deficit. Request was unanimously approved. One member asked Fr. Mark about change in math teachers for the upper grades for the remaining of the year and plans for next school year. Fr. Mark responded and noted that changes for next year will be addressed at the mandatory parent meeting where everyone will hear the same message together.

TWB Report: Dave Collins announced that the fundraiser is now projected to fall short of our $6,000 goal with profits for this school year currently at $4,100. He also announced that the CD he invested in had matured and the account had posted interest of approximately $25. Dave re-invested the surplus cash in the TWB account into another 3-month CD. Jeff Smythe who schedules the servers for mass has also been scheduling the TWB workers. He has requested that we do this ourselves as it does not work well in his software. Marie Davis volunteered to resume schedule TWB for masses. St. James in Millstadt has asked us to show them how we split TWB profits so that they can offer that incentive to their families. Suggestion was made that we could possibly sell TWB at the Green Mill Service station to offer to more people at more convenient times. It was noted again that some people may not stop in the back of church due to the crowded space. Suggestion was also made to consider offer method to email orders or have standing weekly orders available for families.

Old Business: • See Secretary’s Report for discussion of vote on revised by laws. • Field Day is scheduled and planned for May 8th with “Wacky Olympics” theme.

New Business: • Angie Mueller announced that they will be decorating the homecoming float 1 week before the parade in her garage – anyone can participate. • Officer Elections were held: President: Sheila Elser nominated and accepted; unopposed. Vice-President: Stacy Collins nominated and accepted; unopposed. Secretary: Mary-Pat Davitz declined; Laurie Hill nominated and accepted; unopposed. Treasurer: Paula Waller and Mary-Pat Davitz both nominated – vote by ballot resulted in election of Paula Waller to continue as Treasurer. • Lori Stevenson (not present) volunteered to chair Spirit Wear for the upcoming school year. • Request to update classroom reading books to current editions for $6,000 was approved. • Julie Neuner requested approval to purchase teacher lunches for AR appreciation Day at Centerfield Park – approved. This will also be an AR no uniform day for students.

Next meeting will be in September as announced by the officers.

Meeting Adjourned: by President, Sheila Elser at 7:30 pm.